With over 100 years of experience in event planning, allow us to become an extension of your staff and perform. Our event services for association, charitable organization and small business goes beyond the details. We are invested partners too. Here's a snapshot of what we do:

 

 

Site Selection

Location is paramount to achieving the objectives of your event. We will find you the perfect venue to achieve your goals while working within your budget. While we do not endorse any particular hotel, we have long-standing relationships with many properties allowing us to leverage our buying power on your behalf.


Contract Negotiation

Clauses, tips, terms, and liability-reduction – we look for it all. We will negotiate the best agreement on your behalf, using past event history if available, always making sure you are fully aware of expected performance and potential pitfalls. We will monitor guaranteed minimums for food and beverage as well as room blocks throughout the planning process.


Registration

Whether it’s an event for 10 or 10,000, we can build a custom registration system including e-commerce capabilities. We take the registration process through to the end with production of name badges and application of ribbons to recognize your organizations leadership and other VIPs.


Speaker Coordination

Let us take the stress! We can identify potential keynoters, take the lead on communications from the initial invitation to the onsite welcome, and reconcile the post-event invoices.


Exhibit/Sponsor Coordination

With a component so crucial to the bottom line, why not let us assist. We will hire the general service contractor, design hall layout, write the prospectus, collect fees, confirm spaces, prepare the service kit and execute an evaluation. We will take your list, both past and potential sponsors, and do the outreach through social media, e-blasts, web site and personal calls. We have a knack for the ask!


Continuing Education

Continuing Professional Development is one of the biggest points of ROI for event attendance. We have managed this process in partnership with universities and private sector accrediting bodies to provide Continuing Medical Education (CME) and Continuing Education Units (CEU) to event attendees. We are versed in having a role(s) in or overseeing the entire process.


Food/Beverage

Oh the value of the dining experience. If it is not satisfactory to your attendee, it will set the tone for the entire event. We will plan your menus from a retreat luncheon for 12 to a stationed reception for 500 to a plated dinner for 1,000. We know how to handle food allergies and other dietary restrictions in this time of health-conscious attendees requesting items free of dairy and gluten, meals fitting a vegetarian or vegan regime and protein-rich offerings. We can also advance your organization’s corporate social responsibility initiatives by arranging to donate remaining catered items.


Submissions

Call for Abstracts, Speakers, Papers, Posters, PowerPoints… we’ve done it all. We will manage this process from the particulars included in the development of the online system to the online review component through to publication of the accepted submissions.


Onsite Management

From conference office set up to exhibit dismantle, we will be there to do it all. Having our experienced event professionals on site will offer you a more manageable, memorable experience with time to interact with your members while we attend to matters of cost-effectiveness and develop solutions to potential challenges.


Copywriting, Graphic Design, Website Design, Database Development

Studio136, the creative division of Association Development Group, Inc. (ADG) is staffed with professionals experienced in every aspect of creative and design work needed for event planning and execution. Right under the same roof you have access to writers, multi-media graphic designers, event web site designers, and more. It’s a one-stop shop for your event creative and design needs for a more efficient, cost-effective process.


Events Video Production

It’s a visual world, and we digitize it. Whether you need a video tribute for a member’s retirement luncheon, a retrospective for your association’s anniversary gala, or a “highlight reel” of your event as a souvenir for attendees, we have the creative team to make it happen.

 

 

 

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